Project update: testing and fall preparation

The Workday@Langara project team has been busy this summer and we wanted to share our progress with you as well as preview what is coming up in Fall 2019.

We’re now in the Test phase of the project and will be doing end-to-end testing, also known as system integration testing, from July 22 to August 30. This is used to test whether the flow of an application (operational process) is performing as designed from start to finish. It is also used to ensure that workflows that include multiple areas – for example, HCM (People and Culture) and Finance – or that rely on integrations with other systems (Eg. banking software) are up and running.

In Fall 2019, we’ll begin User Acceptance Testing (UAT), which will involve staff from around the College who have not directly been involved in the project. Their fresh perspectives will help us determine if our training materials are helpful to the faculty and staff that will be using Workday. More information on training will be coming soon. We now have more than 35 Change Ambassadors, including both faculty and staff, who are helping to keep us connected with their departments or functional areas. Working with our Organizational Change Management (OCM) team, our ambassadors help us understand the unique perspectives of different parts of our community and play a key role in our communications and other activities. There’s still time to join our Change Ambassadors – sign up by August 15, 2019.

We’ve also been working on our communications plan and will have much more to share this fall, including a new website for the project. We’ll also be continuing our presentations to teams and departments across the College – please contact us to arrange an update from our team. Another important activity taking place is the transfer of knowledge from our Deloitte team members to Langara staff (super users) who will be supporting the system after go-live. Sustainment will be led by Tom Majek, our new Director of Operational Excellence. We are ramping up for a very busy fall as our first go-live date for Workday is January 6, 2020.

Our Workday@Langara project team has been hard at work making Workday work for Langara and we’re committed to ensuring the best possible experience for staff and faculty going forward. Thank you for your ongoing support of this project and for continuing to share your questions, concerns, and perspectives.

Dorothy Paukste
Project Director, Workday@Langara

Would you like to know more about what a change ambassador does? Read about Change Ambassador Michelle Carter’s experience.